Legal & Compliance Administrator

Seargin is an international consulting company that is revolutionizing the technology industry across 50 countries!

We deliver real business value by combining strategic IT consulting with hands-on implementation, bridging the gap between vision and execution.

Our expertise spans ERP transformation programs, AI-powered workflow optimization, enterprise data management, and cybersecurity. With a team of 1,000+ senior consultants across Europe, the United States and Asia, Seargin supports global organizations in areas such as:

• ERP transformation (such as SAP)

• AI-powered workflow optimization & AI Workforce implementation

• Data governance, MDM, and unified data platforms

• Cybersecurity

• Mergers & acquisitions: end-to-end carve-outs and integrations

• Recovery of stalled or failed initiatives

Our clients - including Fortune 500 leaders - trust us because we don’t just advise. We build, lead, and deliver - with speed, precision, and full accountability.

Join us and shape the future with Seargin - where innovation meets execution.

LEGAL & COMPLIANCE ADMINISTRATOR

Your Role and Responsibilities:

Corporate Documentation & Administrative Processes

• Support the preparation, circulation, and archiving of corporate documentation for the Company and its affiliated entities.

• Prepare documentation for distribution, including printing, compiling, scanning, archiving, and managing workflow processes using tools such as Jira.

• Maintain and update document registers while ensuring the completeness and accuracy of corporate documentation.

• Monitor document processing deadlines and support the coordination of administrative processes.

Legal & Compliance Support

• Coordinate cooperation with external law firms and legal advisors, particularly during the absence of management representatives.

• Support personal data protection processes, including maintaining documentation and handling ongoing administrative responsibilities.

• Verify the completeness of contractual documentation related to the Company and its affiliated entities.

• Monitor deadlines and the execution of activities related to Legal & Compliance operations, as well as applicable legal and regulatory requirements.

• Assist in preparing documentation, reports, and summaries for the Legal & Compliance Department.

• Prepare standard legal, compliance, and corporate documentation based on approved templates and established document standards, including collecting the information required for document preparation.

• Support the maintenance and updating of document templates used across the Company.

Process Improvement & Risk Management

• Participate in activities aimed at ensuring the Company's compliance with applicable laws, regulations, standards, and internal policies.

• Support the maintenance of the Integrated Management System (IMS).

• Assist in preparing reports, documentation, and analyses for internal and external audits.

• Participate in internal audits and gradually assume Internal Auditor responsibilities following appropriate onboarding and training.

• Identify opportunities for process improvements and support the implementation of corrective and improvement initiatives.

Skills:

• Good command of English, both written and spoken (B1/B2).

• Bachelor's degree or currently pursuing higher education (preferred fields: Law, Administration, Management, Economics, or a related discipline).

• Previous professional experience in administration, business process support, document management, back-office operations, HR, legal support, or a similar role.

• Experience in compliance, data protection, or legal support is considered an advantage.

• Ability to work with documentation while ensuring its accuracy, completeness, and proper maintenance.

• Excellent organizational and multitasking skills, with the ability to manage multiple priorities simultaneously.

• Proficiency in Microsoft 365; familiarity with Jira or similar workflow management tools is an asset.

• Strong interpersonal and communication skills, with the ability to collaborate effectively across different departments.

• High level of responsibility, independence, accuracy, and attention to detail.

• Willingness to develop expertise in compliance, internal auditing, data protection, and the NIS2 Directive.

Benefits:

• Work in an international environment: Daily opportunity for practical use of foreign languages within a global team.

• Flexible benefits system: Individual selection of benefits through the MyBenefit platform (including the Multisport card), tailored to your needs and preferences.

• Comprehensive healthcare: Easy access to private medical care, including home visits.

• Attractive group insurance: Preferential terms for group life and health insurance.

• English and German classes – free of charge,

• Access to the latest technologies: Work with cutting-edge technologies and the opportunity to co-create innovative solutions based on artificial intelligence.

• Real impact on the future: Participation in projects that shape the future of technology and have a positive impact on various sectors, from space to medical.

• Culture of innovation and pioneering spirit: Being part of an organization that actively implements innovative solutions internally and sets new standards in the industry.